A UNIQUE FIX

PROCESS AND OPERATIONAL DOCUMENTATION

Does your process and operational knowledge comprise a number of documents stored online in repositories and shared drives?

 

If so you’re not alone. Whether it’s business processes, work instructions, standard operating procedures, ISO-related document sets, human resources documentation, finance and SOX-related documentation, project-related material, design/development/manufacturing artefacts, validation document collections in a regulated environment, virtual team collaborative work products, education and training content, standards and guidelines or service descriptions, that’s what most organisations have had for more than 25 years.

 

It’s not exactly digital age technology! Granted it’s easy to store documents, but the flip side is it’s harder to govern it all and there are inherent problems with usability. Let’s face it, a single, intuitive, online place to point and click would be much better, but the only way to have that has been to migrate to new authoring tool for content creation.

 

There are countless online tools out there to choose from. Even if you think you’ve picked the right one there will be disruption to your day-to-day operations, and then you’re left with yet another layer of operational skills to manage.

 

WHAT WE HAVE DONE ABOUT IT

 

We have devised a way out of this digital dilemma, and now you don’t need to pick any of them!

 

Our solution allows you to restructure your documentation and use it to create a scalable and manageable framework of linked online pages for your people to seamlessly and intuitively navigate and understand.

 

You don’t need an IT project. You don’t need any help from technical specialists. You don’t need a new online authoring tool or a new documentation storage solution. You certainly don’t need any new operational skills!

 

In fact you don’t need anything apart from the VIABA business method enabled by an innovative new software mechanism called EUPUT, the End User Page Upload Toolkit. It converts documentation created with any everyday  authoring tool (such as MS Office® or Google Docs®) into linked online pages, and gives you control over user access and navigation.

 

EUPUT is so simple to use even a 12 year old child can do it!

 

WHAT THAT MEANS FOR YOU

 

The method is very effective.

 

Documentation will be easier to find. It will be easier to follow. It will be easier to maintain. There will be no links or copies in inboxes and hard drives. There will be no distribution lists to manage. Business, IT and Regulatory changes will be absorbed more easily.

 

Users will refer to it more frequently. Their suggestions for improvement will be incorporated rapidly. They will know and trust the content. There will be no need to rely on local knowledge. New and redeployed users will be fully productive more quickly. Automatic tracking of page visits per user per month will demonstrate the level of user compliance.

 

This all adds up to increased operational quality, compliance, agility and productive time.

 

HOW WE HELP YOU

 

We will help you leverage the VIABA business method to launch and govern an initiative to restructure your operational documentation and create an intuitive online user experience. The initiative will be 100% business-led involving an incremental approach, which includes confirming operational benefits at every incremental step.

 

We can do the restructuring work for you, or we can show you how to do it yourself and provide support.

 

There will be no disruption to operations. On the contrary, immediate return on investment will accumulate as the initiative gathers momentum!

 

Use the form below to request a free trial and then, when you’ve decided there’s nothing to lose and everything to gain, you’ll never look back.

 

 

Request a free trial –

EMAIL: brian@viaba.co.uk

PHONE: +44 7910 122508